New Payment

The New Payment page is where you can set up a recurring payment for a customer.

An additional feature of the PayTrace Virtual Terminal and the API is the ability to process recurring transactions for any existing customer profile. If you wish to process recurring transactions and you are not already signed up for this feature, please contact your Merchant Service Provider or PayTrace Support at moc.ecarTyaP|troppuS#moc.ecarTyaP|troppuS.

How to Use This Page

  1. Click the New Payment link from the Recurring Payments menu.
  2. Select or search for a customer
  3. Select the email check box if you want a receipt emailed to the customer. Receipts will be emailed to you, the merchant, automatically.
  4. Select the transaction type (Sale or Authorization) then enter the amount to be charged each time.
  5. Select the frequency (Annually, Quarterly, Monthly, Bi-Weekly, Weekly, or Daily) for the transaction to be processed.
  6. Select a start date (the first time you want the transaction to be charged).
  7. Specify the number of times you want the recurring payment to be processed (999 for indefinite).
  8. Specify an optional recurring payment description.
  9. Click the Save button to save the transaction.

All recurring transactions are processed at 12:30 a.m. Pacific Time on the day that the transaction is scheduled to be processed. Transaction receipts are automatically sent to the email address(es) provided with your PayTrace account each time a recurring transaction is processed. If you already have access to the recurring transactions product, log into your PayTrace account and note the Recurring Payments Menu.

Please Note: AVS is not required for Recurring Payments as detailed below:

CPS/Card Not Present—AVS Optional
AVS is not required to qualify for CPS/Card Not Present in the following processing environments:

● Non-bill payment transactions utilizing a Health care MCC, a Select Developing Market MCC, or the Utility MCC
For a list of key data requirements in this environment, refer to Table 10–2: CPS/Card Not Present—AVS Optional (Credit or Debit, Mail Order/Telephone Order): Key Data Requirements.

● Bill payment transactions
For a list of key data requirements in this environment, refer to Table 10–3: CPS/Card Not Present—AVS Optional (Credit or Debit, Bill Payment): Key Data Requirements.

Bill Payment Transaction
A transaction that results from an agreement between a cardholder and a merchant where the cardholder is billed for goods or services within an ongoing service cycle that is known and agreed upon, in advance, by both the merchant and the cardholder. Transactions may occur monthly or on a periodic basis. Such transactions include:

● Single payments initiated by the cardholder in either a face-to-face environment or card-absent environment.

● Recurring transactions

● Installment billing transactions

Detailed Help


Would you like to create another recurring payment?
Returns you to the Create a Payment page.
Would you like to view a printable consent form?
Opens the Printable Consent Form.

Field Information

Required Fields

Enter the dollar amount that you want to bill this customer on a recurring basis.
Start Date
The date on which the recurring transaction was processed for the first time.
Total Count
Enter the total number of time you want the recurring transaction to process; essentially, the number of billing cycles for the recurring transaction. If the transaction should continue for an indefinite period of time, enter 999; PayTrace will continue to process the transaction at the specified frequency until the recurring transaction is cancelled via the Modify a Transaction function.

Optional Fields


  • When creating a recurring transaction, you must first create a customer profile that contains the billing information you want to process recurring payments against.
  • Recurring transactions will be processed overnight on the day that the transaction is scheduled to be processed. A receipt will be emailed to the email address address provided for your account in the PayTrace system.
Customer Profile
Select the customer profile that you want to process a recurring transaction against.
Customer Receipt
Check this check box if you want a receipt to be emailed to the customer each time the recurring transaction is processed.
Transaction Type
Choose Sale or Authorization. Keep in mind that Sales will automatically settle with the next batch.
Select how frequently you want the transaction to be billed.
Same date each year until total count is reached.
Same day as start date in each month (e.g., 1/3 - 4/3 - 7/3) in 3-month intervals until total count is reached.
Same day as start date each month (e.g., 1/3 - 2/3 - 3/3) until total count is reached.
14 day intervals (e.g., 1/3 - 1/17 - 1-31) beginning with start date until total count is reached.
1st and 15th
the first and fifteenth of each month beginning with start date until total count is reached.
7 day intervals (e.g., 1/3 - 1/10 - 1-17) beginning with start date until total count is reached.
Each day beginning with start date until total count is reached.
Next Date
The next scheduled date that the recurring transaction will be processed is displayed. This date may be changed to any valid date on or after today's date.
Repeat if declined __ consecutive days
Enter the number of consecutive days/times a declined payment should be retried. Please note that the payment will be processed by its frequency and count settings, regardless of this setting or transaction approval. ** For example: Set a recurring payment that is scheduled monthly to process 12 total times and is scheduled to start on 1/1/2009. If the second transaction (processed on 2/1/2009) is declined, and the user specified that it should be repeated 3 times, PayTrace will process the transaction on 2/2, 2/3, and 2/4, and then again on 3/1. If the transaction attempt on 2/3 was approved, PayTrace will not process the transaction again until 3/1.
Current Count
The current count represents the number of transactions that have been processed per this recurring transaction. The recurring transaction will no longer be processed when the current count is equal to or greater than the total count.
Enter your optional comments or discretionary data about the transaction. You may enter up to 255 characters describing the recurring transaction.